Expenses

Typically expenses are incurred in one of two ways: either the employee spends their own money (AKA Out Of Pocket), and then seeks reimbursement from the business; or the employee spends using a corporate card issued by the business. 

We need to know which case each RIP Expenses User belongs to, so our customers can ensure that employees are reimbursed promptly and business bank accounts are properly reconciled.

When users are first set up (see HERE for a how to guide), we set them up by default as Out of Pocket. When an Out of Pocket expense is exported to MYOB AccountRight, it appears as an approved Bill to Pay, sitting among your other normal supplier bills (see example below).

To designate a RIP Expenses User as a Corporate Card holder, we need to link their RIP Expenses User profile to a MYOB AccountRight Bank Account or Credit Card Account. 

This can be done during the initial User set up actions, or the User can be edited after the initial setup to link the MYOB AccountRight Bank Account/Credit Card.

To edit the User and link a Bank Account; navigate to Administration --> Users, and click Edit next to the relevant User.

Scroll down to Banking details, and tick the Has corporate card checkbox. Use the dropdown box to find and select the relevant MYOB AccountRight Bank Account/Credit Card that matches that User's corporate card. Click Save changes to commit.

Expenses submitted by Corporate Card Users appear in MYOB AccountRight as Spend Money Transactions against the relevant Credit Card or Bank Account that has been linked to that User in Rip Expenses.

MYOB AccountRight users will be able to go into the Banking screen, and then click on Bank Register to look at a list of imported Bank Transactions. AccountRight will automatically match up any Bank Transactions that match up with the Spend Money Transactions that are imported from RIP Expenses.