RIPA Expenses works with MYOB Essentials to make managing your expenses easy. We pull your Contacts, Expense Accounts, and Bank & Credit Card Accounts from MYOB Essentials; and use this information to help us account for your expenses in MYOB Essentials in an easily understood format.
The diagram below helps to show the terminology we use and how this maps to the items in MYOB Essentials; as well as which way the data flows between the two applications.
We send expenses to MYOB Essentials in two ways, depending on how the expense was incurred. Either the employee spends their own money (AKA Out Of Pocket), and then seeks reimbursement from the business; or the employee spends using a corporate card issued by the business.
When an Out of Pocket expense is exported to MYOB Essentials, it appears as an approved Bill to Pay, sitting among your other normal supplier bills (see example below). Payment of this bill will mean that the employee has been reimbursed.
Expenses submitted by Corporate Card Users appear in MYOB Essentials as Journal entries, showing the split of the Credit entry against the matching Bank Account/Credit Card, and the corresponding Debit entries against the relevant Expense and Tax accounts.
MYOB Essentials users will be able to go into the Bank transactions screen, which will bring up the list of Bank/Card transactions from the bank feed. The matching transaction from the bank feed will have the message "1 match available" on the right hand side as per the image below.
When the user clicks on 1 match available, the RIPA Expenses-generated transaction will be there. They can tick the box on the left hand side, and click save to confirm the reconciliation of this transaction.
