RIP Expenses works with Xero to make managing your expenses easy. We pull your Contacts, Expense Accounts and Bank Accounts from Xero; and use this information to help us account for your expenses in Xero in an easily understood format. 


The diagram below helps to show the terminology we use and how this maps to the items in Xero; as well as which way the data flows between the two applications.



We send expenses to Xero in two ways, depending on how the expense was incurred. Typically expenses are incurred in one of two ways: either the employee spends their own money (AKA Out of Pocket), and then seeks reimbursement from the business; or the employee spends using a corporate card issued by the business.  


When an Out of Pocket expense is exported to Xero, it appears as an approved Bill to Pay, sitting among your other normal supplier bills (see example below).





Expenses submitted by Corporate Card Users appear in Xero as Spend Money Transactions against the matching Bank Account. 



Xero users will be able to go into the Reconcile tab within that Bank Account, and see the matching RIP-generated expense transactions down the right hand side of the screen, lining up with the Bank Account transactions on the left hand side of the screen. The Xero user can click the OK button in the centre of the screen to confirm reconciliation of the transaction.